Sample Resignation Letters: What To Include In Yours And Examples

Short Resignation Letter from templatedose.com

What is a Resignation Letter?

A resignation letter is a document that an employee submits to their employer to formally announce their termination of employment. It is usually addressed to the employer’s immediate supervisor or human resources department. It should include the employee’s reasons for leaving, the date of their last day, and other important information.

A resignation letter is a formal document and should be written with respect and professionalism. It is important to provide the company with enough notice to allow for a smooth transition. Resignation letters also provide an official record of the employee’s departure from the company.

What to Include in Your Resignation Letter?

When writing your resignation letter, you should include the following information:

The date of your resignation
Your name and contact information
The company’s name and address
Your position and title
Your supervisor or manager’s name
The date of your last day of work
A brief explanation of your reasons for leaving
Your appreciation for the opportunities you were given while at the company
Your contact information in case your employer needs to reach you in the future

Sample Resignation Letters

Resignation Letter for Retirement

Dear [Supervisor Name],

I am writing to inform you of my intent to retire from [Company Name] on [date].

I have enjoyed my time here at [Company Name] and am grateful for the opportunities I have been afforded. I have been proud to be a part of the [Department Name] team, and have valued the relationships I have developed with my colleagues.

I am confident that the company will continue to succeed under your leadership. I wish you and the team all the best in the future.

Sincerely,

[Your Name]

Resignation Letter for a New Job

Dear [Supervisor Name],

I am writing to inform you of my intent to resign from [Company Name] on [date].

I have accepted a new position with [New Company Name] and am excited to begin this new chapter in my career. I am grateful for the experience I have gained during my time at [Company Name], and appreciate the guidance and mentorship I have been given.

I wish you and the team all the best in the future. Please do not hesitate to reach out if I can be of any assistance during the transition.

Sincerely,

[Your Name]

Resignation Letter for Relocation

Dear [Supervisor Name],

I am writing to inform you of my intent to resign from [Company Name] on [date]. I am relocating to [city/state] and, unfortunately, am unable to continue my employment with the company.

I have valued my time at [Company Name] and have enjoyed the opportunity to work with you and the rest of the team. I am confident that the company will continue to succeed under your leadership.

Please do not hesitate to reach out if I can be of any assistance during the transition. I wish you and the team all the best in the future.

Sincerely,

[Your Name]

Tips for Writing a Resignation Letter

When writing a resignation letter, it is important to keep the following tips in mind:

Be professional and courteous.
Keep your letter brief and to the point.
Avoid giving negative details about your experience.
Include the date of your last day of work.
Express appreciation for the opportunity and experience.
Provide contact information in case your employer needs to reach you in the future.
Proofread and edit your letter for errors.

Conclusion

Writing a resignation letter is an important step in the transition process. It is important to keep your letter professional and courteous, and to provide the company with enough notice to allow for a smooth transition. Sample resignation letters can be a helpful guide when writing your own letter. By following the tips mentioned above, you can ensure that your letter is written in the most professional and respectful manner possible.