It’s never an easy thing to do, but sometimes it’s necessary to quit your job. No matter the circumstances, it’s important to leave with professionalism and grace. Knowing how to write a resignation letter can make the process smoother. We’ve made it easy to create a professional and heartfelt letter of resignation. Here’s a guide on how to write a resignation letter and examples of how to do it.
What is a Resignation Letter?
A resignation letter is a formal communication that informs an employer that you’re leaving your job. It should include the date of your last day of work, your intentions for leaving, and a polite thank you for the opportunity. It’s also a chance to express your gratitude for the experience and any good memories you had with the company.
How to Write a Resignation Letter
When you’re writing a resignation letter, it’s important to be professional and courteous. Follow these steps to write a formal resignation letter:
- Include the date.
- Address the letter to your manager or HR representative.
- State your intention to resign.
- Include your last day of work.
- Express your gratitude.
- Offer to help with the transition.
- Keep it brief.
- Proofread and edit.
Resignation Letters Examples
1. Short and Sweet
This simple resignation letter example is brief and to the point. It communicates your intent to leave and expresses gratitude for the time you spent with the company. This example is appropriate for positions that require a more professional and straightforward tone.
Dear [Name],
I am writing to inform you of my resignation from [Company Name] effective [date]. I am grateful for the experiences I have gained here and the people I have met along the way.
I wish [Company Name] nothing but the best in the future.
Sincerely,
[Your Name]
2. Personal
This resignation letter example is a bit more personal. It expresses your appreciation for the company and your coworkers, while still keeping a professional tone. It’s appropriate for roles that require a more personal touch.
Dear [Name],
I am writing to inform you of my resignation from [Company Name], effective [date]. I have enjoyed my time here and appreciate the opportunities I have been given. I have learned a great deal from working with [Company Name] and I am grateful for the experience.
I want to thank you and the team here for the support you have shown me throughout my tenure. It has been a pleasure to work with such a great group of people.
Sincerely,
[Your Name]
3. Long-Term Employee
This resignation letter example is for long-term employees. It expresses your appreciation for the time you spent with the company, while also expressing gratitude for the experiences and growth you’ve had during your time there.
Dear [Name],
I am writing to inform you of my resignation from [Company Name], effective [date]. It has been an honor to work here for the past [time period]. During my time here, I have gained a wealth of knowledge and experience that I will carry with me throughout my career.
I want to thank you and the team here for the support and guidance you have given me throughout the years. I am grateful for the opportunities I have been given here, and I am confident that I am leaving the company in a better state than when I started.
Sincerely,
[Your Name]
What to Avoid in Your Resignation Letter
When writing a resignation letter, it’s important to keep it professional. Here are some things to avoid in your letter:
- Criticizing the company or your colleagues.
- Making demands or threats.
- Including too much personal information.
- Leaving without notice.
- Providing a reason for leaving.
- Using vague language.
Conclusion
Writing a resignation letter can be a difficult task, but it’s important to leave with grace and professionalism. Knowing how to write a resignation letter and following the steps outlined above can make the process smoother.
Using the resignation letter examples above can help you create a heartfelt and professional letter of resignation. It’s important to express your gratitude for the experience and thank your colleagues for their support. It’s also important to keep it brief and to the point.
Good luck and happy job hunting!