40 Petty Cash Log Templates & Forms [Excel, PDF, Word] ᐅ TemplateLab
40 Petty Cash Log Templates & Forms [Excel, PDF, Word] ᐅ TemplateLab from templatelab.com


Managing small expenses can be a hassle, especially if you don’t have a proper system in place. Petty cash is a small amount of money that is set aside for miscellaneous expenses, such as office supplies, coffee runs, or emergency purchases. To help you keep track of these expenses, we have created a collection of free petty cash templates that you can use. In this article, we will provide you with valuable information about petty cash and show you how to make the most out of these templates.

What is Petty Cash?

Petty cash refers to a small amount of money that is kept on hand for day-to-day expenses. It is usually managed by a designated person within an organization, known as the petty cash custodian. Petty cash is used for small purchases that are not suitable for reimbursement through regular accounting methods.

Why Use a Petty Cash Template?

Using a petty cash template can help you keep track of your small expenses in a systematic manner. It allows you to record every transaction, track the remaining balance, and ensure that every expense is properly accounted for. By using a template, you can easily identify any discrepancies and prevent any misuse of petty cash.

Sample Free Petty Cash Templates

Here are five sample free petty cash templates that you can download and use for your own organization:

Frequently Asked Questions (FAQ)

1. How do I use a petty cash template?

To use a petty cash template, simply download it from the provided link and open it in your preferred spreadsheet software. Fill in the necessary information, such as the date, description of the expense, and the amount spent. Save the template after each entry to maintain an up-to-date record.

2. Can I customize the petty cash template to suit my needs?

Yes, you can customize the petty cash template to align with your specific requirements. You can add or remove fields, change the format, or include additional information that is relevant to your organization.

3. How often should I reconcile my petty cash?

It is recommended to reconcile your petty cash on a regular basis, such as weekly or monthly. By reconciling frequently, you can quickly identify any discrepancies and take appropriate action.

4. What should I do if there is a discrepancy in my petty cash?

If you notice a discrepancy in your petty cash, investigate the issue thoroughly. Check for any errors in recording or calculation. If the discrepancy cannot be resolved, report it to the relevant authority within your organization.

5. Can I use the petty cash template for personal expenses?

While the petty cash template is primarily designed for organizational use, you can modify it to track your personal expenses as well. However, it is important to separate personal and business expenses to maintain accurate financial records.


Using a petty cash template can greatly simplify the management of your small expenses. It allows you to keep track of every transaction, ensure accountability, and maintain accurate financial records. By utilizing the sample free petty cash templates provided in this article, you can streamline your petty cash management process and focus on more important tasks in your organization.


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